With the recession or credit crunch or any name you want to give to the current economic issues we all face today I have come across a number of people who tell me they are cutting back on business costs.
I know some managers have started to think about doing their own office cleaning in Aberdeen in house and drawing up a business proposal for approval by the board. But what are the consequences of doing this? Is it really cost saving in practice?
Obviously your staff may not be happy about having this extra duty placed on them when they may already feel under pressure to do their normal job. But what other issues do we need to consider?
For example if you wanted to clean your office you would need to buy a number of different cleaning products and equipment. That brings up the issue that someone will have to take responsibility for monitoring stock levels and take time to purchase more stock as needed and you may be surprised just how fast some cleaning products get used.The professional cleaning service in Aberdeen will already have a stock of their own professional grade cleaning products that are used for a number of jobs.
If you are not going to hire an extra person to do the work then it is likely you will be utilising one of your existing admin staff members taking them away from their regular duties. This could have an extra cost effect on your business if their normal work is not being done effectively and on time.
The job may even need doing twice if the person is not shown exactly the right way to do the task. You also need to consider whether using an existing staff member is the best use of their time. They definitely will not be using the expertise that caused you to initially select them at the interview or spent time since developing their new skills for the job. How much did it cost you to train that person in real terms not just the cost of the training programme?
Consider the cost of mistakes when untrained people are cleaning your premises. Will someone try to remove a mark from a painted wall and remove the paint as well. Additional cost of repainting the wall! I heard about a receptionist /admin person who poured concentrated bleach on a floor to clean it and burnt off the top surface. That was a very expensive mistake to make. Will you be budgeting for additional repairs caused by trying to save money? There is also the danger of mixing cleaning chemicals e.g. some toilet cleaners when mixed together generate considerable amounts of heat and poisonous gases.
• Do you have full access to all the relevant Health and Safety procedures for all the cleaning jobs to be carried out?
• Do you know enough about the role to do a professional Risk Assessment as required by law?
• Do you have copies of the COSHH data sheets for every single cleaning product your staff purchase in the event of an incident? Your local superstore will not supply them for the general household products they sell!| Can you be certain that you have the required COSSH safety data sheets for every single cleaning product your staff purchase? Your local supermarket or corner store will not be able to supply these legal documents and you will need them on site in case of an safety incident.}
If the choice was down to me as an office manager I would be asking myself the following questions
• ” Will I lose more money by taking staff away from the main business focus than I pay to use a professional cleaning company”
• “What is the cost of not doing the job properly and having to repeat the work, do expensive repairs or facing legal issues over health and safety? ”
Those issues are dealt with best by hiring a professional cleaning company in Coatbridge just as you consult a lawyer, an accountant or any other specialist worker for the business.
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